Welcome
Our aim is simple , we want to promote a happy community of plot holders, one in which we can develop a sense of well being and unity , amongst like minded people.
Email : [email protected]
Constitution
1. Name
The name of the association will be: Tile Kiln Lane Allotments Association (TKLAA).
2. Objectives
The objectives of the Association shall be:
a. To represent and promote the interests of the members.
b. To assist all members in the pursuit of gardening as a recreation and promote health, education and community fellowship.
c. To promote and manage the site in furtherance of articles 2a-b.
d. To establish a working relationship and conduct negotiations with Folkestone Town Council on behalf of its members.
3. Membership
a. The association shall consist of such persons whose applications for membership are approved by the committee.
b. The TKLAA shall keep a record of its members to include name and telephone number/email address. The TKLAA shall adhere to the Data Protection Act 1998 in respect of the information held regarding its members.
4. Powers and duties of the committee
a. The affairs of the Association shall be conducted by a Committee of Management, comprising a minimum of a Chair, Vice Chair, Secretary and Treasurer, though other officers may be elected, if considered appropriate by a General Meeting.
b. Tenure of any post on the Committee, and of all other officers voted for at a General Meeting, shall be voluntary, unpaid and open only to Members of the Association.
c. These Officers shall be elected for the ensuing year by majority vote at each Annual General Meeting of the Association.
d. Officers shall be eligible for re-election each year.
e. In exceptional circumstances, following the tabling of a specific agenda item to the effect, Officers may be dismissed by a majority vote at a general Meeting.
f. The Committee shall meet to discuss issues relating to the Allotments, no less than once each quarter.
g. The Chair, Vice Chair, Secretary, Treasurer and other elected members of the Committee shall keep accurate records of their dealings on behalf of the Association which shall be available for inspection by Members on request.
5. General Meetings
a. A General Meeting of the TKLAA shall be held at such time as the Committee decide.
b. A member of the Association will be entitled to vote at Association meetings. A member who rents more than one plot will not be entitled to more than one vote.
c. Extraordinary General Meetings may be called if considered desirable by a minimum of 20% Members, and the Chair/Secretary shall advertise the date and agenda according to Article 5.e.
d. At least seven days’ advance notification of the date and agenda of any Annual General Meeting shall be circulated to the Members.
e. Items for the agenda of the next Annual General Meeting shall be communicated to the Secretary, a sufficient time in advance to allow preparation for the meeting.
f. A Quorum will consist of at least 25% of the Committee.
6. Bank account
a. A bank account will be opened in the name of the TKLAA and all monies received from any source on behalf of the TKLAA shall be paid into that account.
b. Records and accounts of all transactions shall be kept by the Treasurer and shall be available for inspection by members.
7. Subscription
a. Every member shall pay on entry into the TKLAA an annual subscription renewable on the 1st June every year.
b. The subscription will include affiliation to a national allotment society for that year.
8. Dissolution If the General Committee, by a simple majority, decides at any time on the ground of expense or otherwise it is necessary or advisable to dissolve the Association it shall call a meeting of all members of the Association who have the power to vote, of which meeting not less than 21 days notice stating the terms of the resolution to be proposed thereat shall be posted in a conspicuous place or places in the area and given in writing to any National body to which the Association is affiliated. If such a resolution shall be confirmed by a simple majority of those present and voting at such meeting the General Committee shall have the power to dispose of any assets held by or in the name of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied towards charitable purposes.
9. Alterations to the constitution Any proposal to alter this Constitution must be delivered in writing to the Secretary of the Association not less than 28 days before the date of the meeting at which it is first to be considered.
An alteration will require the approval of a two-thirds majority of individual members of the Association present and voting at an Annual General Meeting. Notice of each such meeting must have been given in accordance with normal procedure, but not less than 14 days prior to the meeting in question and giving the wording of the proposed alteration.
The name of the association will be: Tile Kiln Lane Allotments Association (TKLAA).
2. Objectives
The objectives of the Association shall be:
a. To represent and promote the interests of the members.
b. To assist all members in the pursuit of gardening as a recreation and promote health, education and community fellowship.
c. To promote and manage the site in furtherance of articles 2a-b.
d. To establish a working relationship and conduct negotiations with Folkestone Town Council on behalf of its members.
3. Membership
a. The association shall consist of such persons whose applications for membership are approved by the committee.
b. The TKLAA shall keep a record of its members to include name and telephone number/email address. The TKLAA shall adhere to the Data Protection Act 1998 in respect of the information held regarding its members.
4. Powers and duties of the committee
a. The affairs of the Association shall be conducted by a Committee of Management, comprising a minimum of a Chair, Vice Chair, Secretary and Treasurer, though other officers may be elected, if considered appropriate by a General Meeting.
b. Tenure of any post on the Committee, and of all other officers voted for at a General Meeting, shall be voluntary, unpaid and open only to Members of the Association.
c. These Officers shall be elected for the ensuing year by majority vote at each Annual General Meeting of the Association.
d. Officers shall be eligible for re-election each year.
e. In exceptional circumstances, following the tabling of a specific agenda item to the effect, Officers may be dismissed by a majority vote at a general Meeting.
f. The Committee shall meet to discuss issues relating to the Allotments, no less than once each quarter.
g. The Chair, Vice Chair, Secretary, Treasurer and other elected members of the Committee shall keep accurate records of their dealings on behalf of the Association which shall be available for inspection by Members on request.
5. General Meetings
a. A General Meeting of the TKLAA shall be held at such time as the Committee decide.
b. A member of the Association will be entitled to vote at Association meetings. A member who rents more than one plot will not be entitled to more than one vote.
c. Extraordinary General Meetings may be called if considered desirable by a minimum of 20% Members, and the Chair/Secretary shall advertise the date and agenda according to Article 5.e.
d. At least seven days’ advance notification of the date and agenda of any Annual General Meeting shall be circulated to the Members.
e. Items for the agenda of the next Annual General Meeting shall be communicated to the Secretary, a sufficient time in advance to allow preparation for the meeting.
f. A Quorum will consist of at least 25% of the Committee.
6. Bank account
a. A bank account will be opened in the name of the TKLAA and all monies received from any source on behalf of the TKLAA shall be paid into that account.
b. Records and accounts of all transactions shall be kept by the Treasurer and shall be available for inspection by members.
7. Subscription
a. Every member shall pay on entry into the TKLAA an annual subscription renewable on the 1st June every year.
b. The subscription will include affiliation to a national allotment society for that year.
8. Dissolution If the General Committee, by a simple majority, decides at any time on the ground of expense or otherwise it is necessary or advisable to dissolve the Association it shall call a meeting of all members of the Association who have the power to vote, of which meeting not less than 21 days notice stating the terms of the resolution to be proposed thereat shall be posted in a conspicuous place or places in the area and given in writing to any National body to which the Association is affiliated. If such a resolution shall be confirmed by a simple majority of those present and voting at such meeting the General Committee shall have the power to dispose of any assets held by or in the name of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied towards charitable purposes.
9. Alterations to the constitution Any proposal to alter this Constitution must be delivered in writing to the Secretary of the Association not less than 28 days before the date of the meeting at which it is first to be considered.
An alteration will require the approval of a two-thirds majority of individual members of the Association present and voting at an Annual General Meeting. Notice of each such meeting must have been given in accordance with normal procedure, but not less than 14 days prior to the meeting in question and giving the wording of the proposed alteration.